KVKK Personal Data Processing Information

KVKK Personal Data Processing Information

This personal data processing information document (hereinafter the “Document”) is prepared in fulfilment of “Obligation to Inform” of RenovaBT Yazilim Hizmetleri ve Bilisim Teknolojileri San.Tic.Ltd.Sti. (hereinafter “RenovaBT”) under the Article 11 of the Law on the Protection of Personal Data No. 6698 (hereinafter the “Law”). In processing personal data, RenovaBT conducts with the awareness of the importance of and sense responsibility for personal data. In the course of processing the personal data RenovaBT respects good faith principle.

I- Identity of the Data Controller

In accordance with the provisions of the Law, RenovaBT is “Data Controller” with respect to the data it processes.

II- Processing purposes

Your personal data and special category personal data can be processed by RENOVABT for the following purposes in compliance with the conditions of personal data processing specified by the Law and the relevant legislation:
• Carrying out RENOVABT’s activities, Planning and Conducting Institutional Relations,
• Developing and carrying out businesses, works, operations of the company
• Carrying out reporting activities aimed at control, data management, analysis, social activities, process development etc.
• Performing operations aimed at starting or renewing a contract relationship, research, analysis and reporting activities
• Carrying out legally required procedures/records/declarations, performing and following legal businesses; giving legal opinions, lawsuits and legal proceedings, exercising the legal right of defense
• Planning, developing and performing institutional management and communication activities
• Planning, organizing and holding meetings, parties and events
• Organizing and carrying out operations and activities aimed at managing contractual and post-contractual relationships such as sales, sponsorship, service procurement, consultancy; conducting and monitoring operations and activities aimed at fulfilling contractual liabilities
• Keeping records of RenovaBT’s business partners; planning and carrying out listing operations
• Facilitating communication with all the legal persons of RENOVABT such as business partners, suppliers, service providers, consultants, sponsors, subcontractors who are in a business relationship with RENOVABT, to maintain the relationship between the Foundation and its institutions,
• Keeping records of the participants to organizations and events
• Planning, monitoring and carrying out financial and accounting activities,
• Managing, developing, planning and carrying out professional relations with suppliers / dealers / business partners
• Developing relationships with visitors, donators and event participants
• Starting and maintaining sponsorship relations,
• Monitoring, planning and carrying out activities aimed at obtaining outsourcing services / consultancy
• Carrying out activities aimed at keeping data accurate and up-to-date
• Performing all operations necessary to provide Users opportunities such as memberships, invitations, events; taking action to make such opportunities available to Users
• Carrying out analysis and supervision activities to make announcements about services to be provided and contents of these services, to increase the quality of such services and to develop new services,
• Contacting and inviting artists to concerts, events, festivals and biennials and providing transportation and accommodation for them,
• Recording RENOVABT events on CCTV cameras
• Contacting suppliers and service providers for RENOVABT events and maintaining the business relations with them
• Sending out invitations for opening ceremonies and events,
• Accepting applications for giveaways, competitions and support programs; taking care of relevant legal processes as required; contacting the winners and providing them with their prize or benefit
• Fulfilling the legislative obligations, especially the foundation legislation
• Carrying out the required research and operations in the Foundation to be able to address requests and complaints received by RENOVABT
• Developing cultural policies and Foundation strategies,
• Keeping lists of Archives Researchers studying and performing analysis in RENOVABT archives; processing data such as the level of education, the age group and referring institution of Archive Researchers, for statistical purposes.
• Maintaining business development, funding and marketing activities,
• Planning and carrying out operations aimed at advertising, sales and marketing purposes
• Planning and carrying out actions aimed at promoting the institution, its activities and its brand value
• Performing surveys and analyses of loyalty, profiling and satisfaction; planning and carrying out market surveys
• Planning and carrying out actions aimed at customizing promotions and announcements by analyzing the habits and trends
• Developing and planning RENOVABT’s events and activities based on the preferences and personal interests of the visitors
• Establishing the participation requirements for RENOVABT events, competitions etc. and encouraging participation,
• Notifying about general or exclusive promotions, advertisements, discounts etc. and sending out celebration or good wishes cards
• Assessing personal data as part of the statistical survey to enhance services without disclosing the identity of the persons and restructuring and reorganizing the services provided based on the interests of the Users
• Planning and organizing promotions and advertisements for RENOVABT’s events, including the Tulip card
• Planning, managing and performing the contracts and maintaining the relations with the viewers, event participants and visitors
• Performing strategical planning activities
• Carrying out activities aimed at keeping data accurate and up-to-date.
• Ensuring the safety of RENOVABT premises and digital media
• Planning and carrying out information technology and data security activities
• Planning and carrying out activities/improvements and analysis aimed at accessing systems
• Ensuring safety of the physical and digital environment of the Foundation and its premises
• Recording on CCTV cameras
• Planning and carrying out the processes regarding occupational safety and health
• Providing internet service at RENOVABT premises, storing access records as per the relevant legislation
• Keeping record of all the visitors arriving in and leaving the Foundation
• Creating data backups to prevent data loss
• Organizing, planning, performing and controlling actions aimed at providing the commercial security of Foundation’s business partners.
• Planning and Performing Operations and Activities for RENOVABT’s Job Candidates and Former Employees
• Carrying out activities aimed at assessing job candidates` qualifications
• Performing and recording necessary operations for recruiting, and keeping records of new recruitments
• Contacting job candidates when a suitable position opens up
• Contacting former employees and planning activities aimed at former employees.

III- Collecting Method & Legal Purposes of Personal Data Processing

Your personal data may be collected for any of the above purposes through any audio or electronic channels or in written formats; through forms previously created by the RenovaBT or in free form; through security cameras or through the Public Disclosure Platform and Registered Electronic Mail Systems, or through companies that have business relations with the RenovaBT.

Your personal data will be processed on the basis of legal reasons or your express consent set forth in Articles 5 and 6 of the Law.

Accordingly, your data is processed based on your explicit consent; for reasons clearly stipulated in the law, for reasons directly related to conclusion or execution of a contract with you; to fulfil RenovaBT’s legal obligations, or if processing such data is compulsory for conferring exercise or protection of a right, or without prejudice to the fundamental rights and freedoms of the person concerned, if processing is compulsory for the legitimate interests of RenovaBT.

Personal data revealing a person’s race, ethnic origin, political opinions, philosophical belief, religion, sect or other beliefs, outfit, association or labour union membership, health, sex life, data concerning criminal records of the person and security measures imposed on the person, biometric and genetic data is considered as a special category of data. Such data may be processed on the basis of your express consent or in the circumstances foreseen in the law, except for data concerning health and sexual life.

IV- To whom and for what purposes personal data can be transferred

RENOVABT may share personal data confidentially with natural or legal persons residing in or out of Turkiye by taking necessary security measures to fulfill the Purposes of Processing Personal Data stated above. While doing so, RENOVABT shall pay special attention to the rules set forth in Articles 8 and 9 of the Law and fulfill the additional requirements introduced by the Personal Data Protection Board.
Within the scope of general principles and data processing conditions specified in Articles 8 and 9 as set forth in the Law, RENOVABT may transfer personal data to the parties categorized below provided that all necessary technical and administrative measures are taken, including the execution of a nondisclosure and data sharing agreement.

INFORMING THE DATA SUBJECTS AND THEIR RIGHTS

RenovaBT has necessary sensitivity for your use of rights granted to you under the Law. Under the law you have the right to

1- Learn whether your personal data is processed,

2- Request information, if your personal data is processed,

3- Learn the purpose of processing your personal data and to learn whether it is used in line with the purpose of processing,

4- Know the third parties located in Turkiye or outside Turkiye to which your personal data is transferred

5- Request correction of your personal data if it is incomplete or incorrectly processed,

6- Request deletion or destruction of your data if reasons that require their processing are no longer existing, whilst your data had been processed in accordance with the legislation,

7- Ask for service of notification to third parties to whom the data is transferred of any correction or of any deletion, destruction or anonymization of data, should the reasons for its processing ceased existing ;

8- Object drawing results through analysis made via automatic systems, and demand compensation if you suffer a loss due to the unlawful processing of your personal data

In this context, your request to exercise your rights above, your applications shall be sent in writing to the address of Next Level Ofis, Kizilirmak Mahallesi Dumlupinar Bulvari No: 3C1-160, 06520/Cankaya/Ankara/TURKIYE or to “kvkk@renovabt.com” address, via secure electronic signature, mobile signature, or by using the e-mail address you exchange with us and registered in RenovaBT system.

In your application;

a) Your name, surname and signature- if application is made in writing (if the application is made by the legal representative, the name and surname of the legal representative must be specified and the application shall be signed by such legal representative)

b) For the citizens of the Republic of Turkiye, Turkish the identity number, for foreigners passport number or, if applicable, an identification number (if the application is made by a legal representative, such information of legal representative must also be included).

c) The address of residency or that of place of business,

ç) E-mail address, telephone and fax number, if any

d) Subject of demand.

shall be stated.

Information and document related to the subject shall be enclosed in the application. You must make the application in person; for minors or persons lacking discernment, authorized representative must apply with document proving that he / she is the legal representative.

RenovaBT Yazilim Hizmetleri ve Bilisim Teknolojileri San.Tic.Ltd.Sti.